Exhibitor & Sponsor Information

Dates and Deadlines

ASAP Book Accommodations at the Delta Hotels Toronto Airport & Conference Centre & send Tarah the names of guests who will use the room. Limited rooms left
6, 2020
Register all Complimentary Passes
9, 2020
Freeman Will begin to accept crate, boxed and skidded materials
March30, 2020 Freeman Warehouse Shipping Deadline Materials arriving after March 30th will be subject to an additional after deadline charge from Freeman.  Warehouse accepts materials Monday through Friday between 8:00 – 15:30.  


Note: Freeman is the mandated supplier for all shipping and material handling. If you choose to not use Freeman you will be responsible for booking the dock to load in your own material.  No labour or equipment will be provided to assist.

Monday, April 6- 2:00-9:00pm
Location: Plaza Ballroom + Foyer (2nd floor)*

*elevators will be turned off during load in. You are encouraged to use Freeman for shipping of all materials. If you do not use Freeman you will be responsible for hand carrying your materials up stairs.

Exhibit Hours

Tuesday, April 7– 12 pm- 6 pm

Wednesday, April 8– 12 pm- 5 pm

Move out

The loading dock will be first come first serve. Exhibit booths must remain in place until 5 pm

Wednesday, April 8- 5:00 pm- 9:00 pm

Exhibit Decor Partner

Freeman is our selected exhibit décor partner for CSC-2020 and will be handling all exhibit booth details, equipment, and supplies as well as shipping, freight, and material handling.

Download the CSC-2020 E-Kit

Their online system, Freeman OnLine® will allow you to customize your booth for the CSC-2020 Conference as well as order other services including Audio Visual, Internet, Food & Beverage. Freeman is an outside vendor and charges for all services. Please find information on how to access Freeman online on page 3

Note:  Booth numbers have been sent in your Sponsor Logistics Email from Tarah McMaster

Booth Information

Booth Package

Booth Package includes:

  • 8′ high back wall & 3′ high side drape – Note:  Any additional height requirements and/or hanging signage must be approved by Conference Organizers.  Please contact Tarah McMaster
  • 7” x 44” online ID sign (B & W text only)

Should you wish to add/customize your booth, please work with our Exhibit Decor partner, Freeman.  Freeman is a full-service Exhibit Decor provider and is able to create, customize and manage all of your Exhibit Decor requirements.

Quick Links

Power Order Form

AV Order Form

Hotel Accommodation

DEADLINE:  As soon as possible. Rate of $186/night is held on a first-come, first-serve basis until March 5, 2020.

The conference hotel is the Delta Hotels Toronto Airport & Conference Centre. You are responsible for making your own reservation and providing the name (s) of who will be using your complimentary room nights to Tarah McMaster. Complimentary room nights will be deducted at the end of your stay. The number of complimentary nights you are eligible for has been sent in the logistics email.

To book accommodations at the Delta Hotels Toronto Airport & Conference Centre:

  • Reserve Online – CLICK HERE
  • By Telephone – 416-244-1711 X 3775. Be sure to mention “Canadian Sustainability Conference”


  • We expect the hotel to sell out. Please book as soon as possible.
  • Room quantities and date availability are based on a first-come, first-served basis.  If the hotel sells out, you may subject to a higher room rate. CSC will only cover the rate of $186/night.
  • Please use the link provided. Reservations made directly through the general hotel website may be subject to a higher rate.
  • All reservations must be secured by a valid credit card and a deposit of (1) nights’ accommodation will be charged at the time of booking.

Floor Plans

The Exhibit space is located in the Plaza Ballroom + Foyer (Second floor) of the Delta Hotels Toronto Airport & Conference Centre.

Click Here to view the floorplan.

Shipping Instructions

Freeman will be managing all shipping, material handling, and transportation. DOWNLOAD the Freeman E Kit for Advance Shipping information

IMPORTANT: Freeman is the mandated supplier for shipping and material handling.


  • March 9 – Freeman will begin to accept CSC- 2020 materials
  • March 30 – Freeman Warehouse Shipping Deadline [Materials arriving after March 30 will be subject to an additional after deadline charge from Freeman.]
  • April 3  – Absolute Freeman Warehouse Shipping Deadline [Materials arriving after 15:30 on April 3 are not guaranteed.]
  • April 6 – Freeman Show Site Shipping starting at 2 pm

Contact Tarah McMaster

Logistics Manager